Online submissions to the Virtual Museum

Online submissions for individual records

Anyone equipped with a camera and access to the internet can contribute mammal records to MammalMAP. We encourage both professional scientists and citizen scientists to take digital photographs of the mammals they see at home, on holiday (inside and outside nature reserves) and those killed on the roads. Together with the details of where they were taken, the date and the observer's name, these photographic records can be easily submitted to MammalMAP’s "Virtual Museum" by following this simple online submission procedure:

Step 1

Follow the link to the Virtual Museum

Step 2: Register as a contributor

  1. To be able to submit mammal records, you need to be registered with the ADU (i.e. have an ADU number) so that you can login.
  2. Complete the registration form (an asterisk denotes a required field). You will need to input a valid email address as this will be your username. Please note, if you share an email address with someone else, then only one of you can make use of the email address. The second person should get a separate email address so that photos can be submitted under that person's name.
  3. Once you've completed the registration form, press the "Save" button at the bottom. A confirmation email will be sent to you with your password (this may take up to a few hours, or a few days if you register over a weekend). Once you receive this confirmatory email, you are ready to Login and upload your photos into the Virtual Museum .

Step 3: Login

  1. Click on the "LOGIN" link on the left hand side navigation menu bar. Enter your email address and password, and press the "Login" button.
  2. Click on the VIMMA logo  (name will soon change to MammalMAP)

Step 4: Begin the upload process

  1. On the left hand side navigation menu bar, you will see “VM UPLOAD" with a few subsections below it:
    • Data upload: Here you upload your photos into the virtual museum.
    • Search: This will list the records you've uploaded online.
    • User profile: Here you can manage/update your login account with the Animal Demography Unit (ADU).
  2. To upload photos into the Virtual Museum, click on the "Data Upload" link on the left hand side. There are two pages to the data upload. 
  3. Complete the required fields in each section. Please read the instructions carefully.
  4. For Section 3, once completed for a particular locality, you can save this locality in your own personal gazetteer for future use. A gazetteer is a list of localities (place names) together with their locations in latitude and longitude coordinates and additional descriptive information. Once saved in your personal gazetteer, you won't have to complete Section 3 for that particular locality again. You can then simply select it off your gazetteer list in Section 3, press the "Save" button in Section 3 and move on straight to Page 2 of data upload (Step 6).

Step 5: Upload location information

  1. If you have access to GPS technology then you can enter in the latitude and longitude coordinates of your records in this section.
  2. If you are not sure of the latitude and longitude coordinates for your record, please use the Google Map tool in Section 4. Here, you can zoom in to the exact spot where you photographed your mammal. You can also switch between map view formats to help you find the correct spot. Once you've found your spot, click on it and the coordinates will be automatically selected and inputted into the field below the map. You do not need to copy the coordinates into Section 3.
  3. Once you've completed Page 1, press the "Save" button at the bottom of the page and move on to Page 2 of data upload (Step 6).

Step 6: Upload your photograph(s)

  1. Complete the required fields in each section. Please read the instructions carefully.
  2. Photos of different mammal species from the same particular locality must be submitted as separate records.
  3. If submitting records from different localities, please ensure that you complete Page 1 of Data upload first, for each different locality before moving on to Page 2. (In other words, you may not submit records from different localities at once on Page 2). The locality in use is shown at the top of Page 2 in the section "Collection Information").
  4. Aim for the following:
    • Get photos of the same mammal species from different localities, or
    • Get photos of different species of mammal from the same locality.
  5. Because we are interested in trends over time, you may submit photos of the same species from the same locality, provided that the photos are taken 1-2 months apart.
  6. Ensure the date for each record is correct - this must be the date of finding and photographing the animal, NOT the date of the record submission.
  7. All photos must be in JPG (jpeg) format.
  8. The "Notes" field is optional. Here you can send us any interesting information on the animal's behaviour, foodplant, abundance, the climate, time of day, altitude, etc.
  9. Once you've added all the records for that particular locality, press the "Submit" button at the bottom of the page. If you need to upload more than three records, in Section 6 you have the option to upload more records for that particular locality.
  10. Once uploaded into the MammalMAP virtual museum, your records may take a few days before appearing on the website because all submitted records need to be confirmed by us first.